Practice and Policies

Environmental Responsibility

Click here for our Climate presentation – See how we’re taking real action in our community.

Art4Space is committed to reducing our environmental impact across all areas of our work. We prioritise sustainable materials, reuse and recycle wherever possible, run an energy‑efficient kiln, solar-powered Centre, design projects that promote environmental awareness, and support local supply chains and volunteering. Our creative practice encourages communities to connect with nature, make low‑impact choices and contribute to a greener future.

Art4Space is proudly insured and protected by Naturesave Insurance, supporting our commitment to eco‑responsible practice.

Art4Space is hosted with a 100% renewable-energy Green Webhost, keeping our digital footprint as eco‑responsible as our creative practice.

Making Art4Space Safe

Art4Space is a safe space for everyone. We regularly update our risk assessments to ensure staff, participants and visitors feel secure, supported and protected.

Disability Access to Our Art Centre

We aim to make our spaces accessible for all. Wheelchair access is available: please email info@art4space.co.uk so we can support your visit.

Wellbeing Booklet

Access our Wellbeing Booklet here;  A simple plan to help you stay well and navigate difficult times.

Accessibility Statement for Art4Space

This accessibility statement applies to www.art4space.co.uk. We want as many people as possible to use this website. You should be able to:

• zoom in up to 300% without text spilling off the screen
• navigate most of the site using a keyboard
• navigate most of the site using speech‑recognition software
• listen to most of the site using a screen reader (JAWS, NVDA, VoiceOver)

We use clear, simple language throughout. AbilityNet offers guidance on making your device easier to use if you have a disability. If you need information in a different format (accessible PDF, large print, easy read, audio or braille), email info@art4space.co.uk. We will respond within 10 days.

Governance Structure

We maintain a clear separation between strategic and operational responsibilities. This structure ensures decisions are rooted in community need and lived experience.

• Board: strategy, risk, finance, compliance and organisational oversight
• CEO: operational leadership, staff management and programme delivery
• Practitioners & Project Leads: frontline delivery, community engagement and evaluation
• Participants: co‑design, feedback and lived‑experience insight shaping our work

Community-led Involvement

Participants shape our programmes through co‑design, regular feedback and open dialogue. Their lived experience informs project development, safeguarding practice and organisational priorities, ensuring our work remains relevant, ethical and community‑led.

Safeguarding

We are committed to providing a safe, inclusive environment for children, young people and adults at risk. Our safeguarding approach includes:

• clear procedures and a dedicated safeguarding team
• trained staff and designated safeguarding leads
• regular policy reviews

Complaints & Feedback

We welcome feedback and take concerns seriously. To make a complaint or share feedback, contact jewels@art4space.co.uk. We follow a fair, transparent process and respond promptly.

Governing Documents

Art4Space operates under a CIC36 and Articles of Association, which set out our social purpose, asset lock and governance commitments. Copies are available on Companies House.

Privacy & Data Protection

We comply with UK GDPR. We only collect information necessary for our work, store it securely and never share data without consent and following our Privacy Policy.

Policies 

• Appeals Policy
• Artificial Intelligence Policy
• Arts and Education Policy
• Artist, Facilitator & Tutor Pay Policy
• Best Practice Policy
• Code of Conduct Policy
• Confidential Agreement and Data Protection Policy
• Conflict of Interest Policy
• Cultural Safety Policy
• Disability and Special Needs Policy
• Disciplinary Policy
• Equal Opportunities Policy
• Ethics Policy
• Fair Assessment Policy
• Family Friendly Policy
• Financial Controls Policy
• Freelance Engagement Policy
• Grievance Policy
• Handling of Secure Storage Policy
• Health and Safety Policy
• Healthy Workplace Charter Policy
• Intellectual Property Policy
• Internal Quality Assurance Policy
• Malpractice and Maladministration Policy
• Positive Engagement Policy
• Privacy Policy
• Reasonable Adjustment Policy
• Recruitment Policy
• Registration and Certification Policy
• Reserves Policy
• Resolving Difficulties Policy
• Safeguarding and Child Protection Policy
• Short-term staff and volunteer Safeguarding Risk Policy
• Staff Well-being Policy
• Sustainability and Environmental Responsibility Policy
• Trauma-informed Behaviour Policy
• Vulnerable Adults Policy
• Wellbeing Policy
• Whistleblowing Policy
• Whistleblowing Procedure Policy

Available upon request. Policies are renewed annually and signed by the board.